1 Introduction

independis information systems Inc. is required by Canadian Federal law to Protect the privacy and the confidentiality of personal information – whether by the web, telephone, fax or through our offices.
independis information systems Inc. operates its business on the basis of a corporate privacy policy that dictates the handling of the personal information collected. Our privacy policy ensures the protection of independis information systems Inc. clients and our partners. Our policy and contents comply with the requirements as defined in PIPEDA.

2 Privacy Statement

This Policy deals only with personal information in the possession of independis information systems Inc.. By definition personal information is information about an identifiable individual, excluding business contact information. independis information systems Inc. from time to time may change its policy and in doing so will update its web site accordingly.

3 Privacy Officer & Accountability

Ralf Pickart, CEO independis information systems inc. & Privacy Officer
633 Bald Rock Road, Halifax, NS  B3V 1K9
Email This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

Questions regarding independis information systems inc.'s privacy policy should be directed to the above-mentioned officer.
independis information systems inc. is accountable for all personal information in its possession or under its control.

4 Use of Personal Information

independis information systems Inc. collects personal information in the normal course of business; such information may be collected for:

a. The administration of independis information systems inc. clients as it relates to the goods and services provided by independis information systems inc..
b. The registration of clients or potential clients for seminars, conferences, marketing campaigns and trade shows.
c. The purchase of services including, but not limited to publications and use of it for business purposes as necessary.
d. independis information systems inc. will not use personal information for any purpose other than the purposes for which it was identified.

5 Clients, Potential Clients and Partners referred to as “contacts”

independis information systems inc. may from time to time collect contact information from “contacts” for the purpose of but not limited to:
Conferences, seminars, trade shows, newsletters, statements, payments and invoices.

independis information systems inc. will not use personal information for any purpose other than in the course of normal business practice. Consent will be sought or obtained for the use of personal information to be used for other than the original intent.

6 Limitations and Restrictions on Personal Information

independis information systems inc. does not collect, use or disseminate personal information except where individuals have provided the information on a voluntary basis. independis information systems inc. limits the amount and type of information collected to information required to provide the individual with the requested information, regarding independis information systems inc. products and or services. independis information systems inc. undertakes personal information provided with consent will be kept secure and confidential. independis information systems inc. may disclose personal information collected without the knowledge or consent of the individual for purposes relating to an investigation under, the enforcement of or the administration of a law or where required by law to disclose the information. independis information systems inc. will not provide personal information without the consent of the individual except as authorized by applicable law.

independis information systems inc. retains personal information only for the purpose and as long as is necessary in order to conduct business as it relates to our products and service offerings. independis information systems inc. does not exchange, trade or sell personal information with third party companies or organizations. independis information systems inc. will however provide to third parties information with consent where the information is required of independis information systems inc. outsourced marketing activities. independis information systems inc. requires companies or organizations providing marketing services on behalf of independis information systems inc. respect our Privacy Policy. Third party companies or organizations are restricted from using or disclosing personal information for any purpose other than those purposes for with it was provided.

7 Security and Storage and Accuracy of Personal Information

independis information systems inc. respects the privacy of it’s suppliers, clients, potential clients and partners as such will take every reasonable measures to ensure personal information remains private and secure. Information collected by independis information systems inc. is stored both in hard copy and electronic format. Hard copy information is stored in locked cabinets and electronic information is protected through the use of: password protection; virus scans, firewalls, encryption, electronic intrusion detection. independis information systems inc. can in no way be responsible or ensure information that it receives electronically is free from corruption or alteration, again once received independis information systems inc. will use password protection; virus scans, firewalls, encryption, electronic intrusion detection to ensure it’s safety. Access to all information whether hard copy or electronic is restricted on an as needs to know basis as required in carrying out normal business responsibilities. independis information systems inc. will provide the person information file to the owner for viewing or updating upon receiving a request form the owner by letter, fax or email. The owner may also request the purpose for which the information has been collected. As well who has been provide or has access to the information. Exceptions to honoring or denial of a request to view personal information may be provided as defined by the CSA Model Code.

All independis information systems inc. staff are required to familiarize themselves with independis information systems inc. privacy policies. independis information systems inc. on an ongoing basis in the normal course of business will keep personal information as accurate, and complete as required for purposes specified, questions related to purposes specified can be directed to the privacy officer. To make a request, please send a letter, email or fax addressed to our Privacy Officer at the address indicated above
independis information systems inc. will make every reasonable effort to respond to all requests within two weeks of receiving the request consistent with the terms and conditions the CSA Model Code.

8 Website – Agreement and Information

By accessing and using materials from the independis information systems inc. website, sending or posting materials to the independis information systems inc. website you agree to the terms of our privacy policy commitment and to our practices to collect, use or disclose personal information. The independis information systems inc. Privacy Policy may be reviewed and updated periodically, these updates may possibly affect the use of personal information. Information contained on this site including; facts, data and other information, is to be considered general in nature, is presented as general information, is subject to change without notice, and is not intended to be relied on as binding legal advice.

9 Accuracy of the Information on the independis information systems inc. Website

independis information systems inc. believes information to be accurate, complete and current when posted, however independis information systems inc. cannot guarantee that it will remain accurate or complete with the passage of time.

independis information systems inc. is not responsible for direct, indirect, special or consequential damages, regardless of the cause, arising out the use of information on this website. independis information systems Inc. provides linkages to our websites and is not responsible for the accuracy, completeness or relevance of the information on these, the sites the privacy practices or the content of those sites.